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Roles and Responsibilities

Chair*

  • Represent MSGIC for All External Coordination Activities
  • Generate Executive Committee Meeting Agenda
  • Lead Monthly Executive Committee Meetings
  • Send Welcome Packets to New Members
  • Send Potential Member Packets to New Meeting Attendees
  • Send Out Quarterly Progress Report Emails to the Membership
  • Support Tasks of Executive Committee Members
  • Participate in TUgis – Maryland’s Geospatial Conference Plenary, Representing MSGIC, as Conference Partner
  • Lead Quarterly Meetings
    • Provide Welcome and Opening Remarks
    • Provide MSGIC Business Updates

*Note: The representative elected to the Chair position will service Year 1 as Vice Chair and assume the Chair position in Year 2.

Vice Chair

  • Assume the Responsibilities of the Chair in the Absence of the Chair
  • Supervise Timely Distribution of All Correspondence to the Membership
  • Participate in TUgis – Maryland’s Geospatial Conference Social Event, Representing MSGIC, as Conference Partner
  • Schedule Quarterly Meetings
    • Secure Facility
    • Secure Breakfast Sponsor
    • Schedule Speakers
    • Generate Agenda

Secretary

  • Record and Transcribe Minutes of the Executive Committee and Quarterly Meetings
  • Submit Executive Committee Meeting Minutes 5 Business Days Prior to the Next Meeting for Review and Approval
  • Ensure Approved Meeting Minutes are Distributed to or Otherwise Posted for the Membership
  • Responsible for Taking the Roll at All Meetings
    • Obtain and Distribute All Presentations and Reports Presented at Meetings
    • Retain and Update Official Documents and Handouts for the Committee, as Needed
  • Create, Share and Update Documents and Templates for Use by the Executive Committee, Subcommittee’s and/or Task Groups
  • Develop and Submit Surveys to the Membership for Voting
  • Liaison and Coordinate Intern Tasks with Executive Committee Members
  • Provide General Administrative Support, as Needed

Treasurer

  • Keep an Account of All Moneys Received and Expended for the Use of MSGIC in Accordance with All Accounting Practices Required by an IRS Tax Exempt 501(c)3 Organization
  • Liaison with Appropriate Tax and Accounting Professionals Approved by the Executive Committee to Provide Correct and Legal Tax and Accounting Practices
  • Responsible for Annual Federal and State Tax Filings and Taxing Authority Communications
  • Make Disbursements Authorized by the Executive Committee Following the Established Expenditure Guidelines
  • Shall Deposit All Sums Received into a Bank Account Approved by the Executive Committee
  • Inspect and Review the Organizational Accounts on a Monthly, Quarterly and Annual Basis or More Frequently, if Necessary
  • Properly Maintain the Budgetary Records and Fiscal Welfare of the Organization
  • Provide a Monthly Financial Statement to the Executive Committee
  • Present a Treasury Report During All Quarterly Membership Meetings
  • Have the Authority to Direct an Independent Audit Annually, or at Other Times at the Direction of the Executive Committee

Education Caucus Chair

  • Promotes GIS Education Within Maryland With an Emphasis on Professional Development and Facilitating All Levels of Education
  • Attend and Represent the Education Community at All Monthly MSGIC Executive Committee Meetings
  • Attend and Represent the Education Community at All MSGIC Quarterly Meetings
  • Inform Caucus Members of MSGIC, Federal, State, Local and Other News and Activities
  • Solicit Educational Interest From Members and Coordinate Issues with Education Subcommittee

Federal Government Caucus Chair

  • Provide Updates on Activities Occurring Within the Federal Government as They Relate to GIS
  • Attend and Represent the Federal Government Community at All Monthly MSGIC Executive Committee Meetings
  • Attend and Represent the Federal Government Community at All MSGIC Quarterly Meetings
  • Inform Caucus Members of MSGIC, Federal, State, Local and Other News and Activities

Local Government Caucus Chair

  • Provide MSGIC Business Updates Back to the Local Caucus Members
  • Bring Local Members’ Concerns Before the Executive Committee
  • Attend Executive Committee Meetings
  • Participate and Contribute to Executive Committee Goals and Initiatives
  • Present Local Project Updates at the MSGIC Quarterly Meetings

Private Industry Caucus Chair

  • Attend and Represent the Private Industry at All Monthly MSGIC Executive Committee Meetings
  • Attend and Represent the Private Industry at All MSGIC Quarterly Meetings
  • Work With the Private Industry Members to Identify Opportunities Where They Can Work With to Get the Most Out of Being a Member of MSGIC
  • Identify Potential MSGIC Private Industry Sponsors
  • Bring Forth Any Questions or Concerns the Private Industry May Have Regarding MSGIC Present and/or Future Related Activities
  • Coordinate with Other MSGIC Committees

Regional Caucus Chair

  • Act as an Advocate for Regional Groups and Issues on the MSGIC Executive Committee
  • Maintain a List of Regional Organizations and MSGIC Members Interested in Regional Issues
  • Reach Out to Regional Groups to Promote MSGIC Participation
  • Inform Caucus Members of MSGIC, Federal, State, Local and Regional News and Activities
  • Facilitate Meetings and Other In-person Networking Opportunities for Caucus Members
  • Seek Out and Coordinate Opportunities for Collaboration for Regional Groups
  • Pursue Educational Opportunities on Behalf of Caucus Members

State Government Caucus Chair

  • Provide MSGIC Business Updates Back to the State Government Caucus Members
  • Attend and Represent State Government Entities at All Monthly MSGIC Executive Committee Meetings
  • Attend and Represent State Government Entities at All MSGIC Quarterly Meetings
  • Work with State Government Members to Identify Opportunities They Can Work With to Get the Most Out of Being a Member of MSGIC
  • Bring Forth Any Questions or Concerns State Government Entities May Have Regarding Present and/or Future MSGIC-Related Activities
  • Coordinate With Other MSGIC Committees
  • Responsible for Website Content Pertaining to State Government Contacts, Projects, Job Openings and Any Other Related Content

Data and Resources Subcommittee Chair

  • Recruit Subcommittee Members and Plan and Facilitate All Subcommittee Meetings
  • Develop the Data and Resources Subcommittee’s Charter of Short-Term and Long-Term Goals for the Year
  • Coordinate with Other Entities for Geospatial-Related Activities in the State
  • Collaborate with Other Entities for Setting Data Standards and Guidelines
  • Advocate for the Creation and Updating of Spatially-Related Products and Services, as Needed by the Stakeholders
  • Promote Available Resources that Would be Valuable to All Stakeholders
  • Provide Assistance to the MSGIC Executive Committee, its Subcommittees and Caucuses Regarding Their Data and Resource Needs
  • Attend All Executive Committee Meetings

Education Subcommittee Chair

  • Attend Monthly Executive Committee Meetings
  • Recruit Subcommittee Members and Plan/Facilitate All Subcommittee Meetings
  • Communicate with Education Caucus to Determine Caucus Members Short-Term and Long-Term Goals
  • Explore, Develop and Implement Education Opportunities for MSGIC Membership
  • Work with Subcommittee to Develop Opportunities to Promote GIS Education in the Larger Community

Outreach Subcommittee Chair

  • Develop Public Relations and Outreach Strategies
  • Promote Membership in MSGIC
  • Coordinate Demonstrations of GIS Applications
  • Provide Technical Direction to MSGIC Membership
  • Assist with MSGIC Website Maintenance and Content Development
    • Liaison and Coordinate Intern Tasks Related to the Website and Content Delivery
    • Report on Website Statistics at Each MSGIC Executive Committee Meeting